inks-boven; Afbeelding bewerken
Rechts-boven; Afbeelding bewerken

Registration

The online registration is closed.

We are happy to meet you in Rotterdam at the international conference Adaptation Futures 2016. You can register yourself by starting the online registration procedure and hotel booking system.

Before starting the registration: the fees and Terms and Conditions are listed below.

For all registration categories:
From Tuesday 3 May it is only possible to pay by credit card. The online registration will close on Sunday  8 May 2016 23.59h GMT+1. After that date only on site registration is possible (payment: cash or credit card).

Start the online registration for the conference and hotel booking >>

 

 

Fee conference delegates
Early bird (until 15 March 2016) € 395 (three days)
€ 250 (one day)
Regular (from 16 March - 3 May) € 450 (three days)
€ 295 (one day)
From 3 May (only credit card payment)
After Sunday 8 May, only onsite registration is possible (cash and credit card) 
€ 495 (three days)
€ 350 (one day)
Conference dinner, Wednesday 11 May € 65
Field trips, Friday 13 May € 35
          
Fee students
For trainees and students, a letter of confirmation (pdf) from the Head of Department on departmental letterhead must be uploaded during the registration process. Students also have the possibility to upload a pdf of their student card.
Students older than 35 can request a waiver by providing a brief explanation and a letter from the Department Chair confirming their student status. A pdf of the letter can be uploaded during the registration process.
Regular (until 3 May) € 295 (three days)
From 3 May (only credit card payment)
After Sunday 8 May, only onsite registration is possible (cash and credit card)
€ 325 (three days)
Conference dinner, Wednesday 11 May € 65
Field trips, Friday 13 May € 35
            
Fee accompanying person(s)
Accompanying persons are not allowed to attend the conference, only the conference dinner and/or a field trip when paying for the indicated fee.
Conference dinner, Wednesday 11 May € 65
Field trips, Friday 13 May € 35

The conference fee includes

Three day fee  One day fee
  • admission to the conference and exhibition
  • conference bag, badge/lanyard, programme book
  • lunches, breaks, receptions 
  • admission to the conference and exhibition
  • conference bag, badge/lanyard, programme book
  • lunch, breaks, reception (on day selected)

Opening hours registration desk

Monday 9 May   17.00-19.00, welcome reception
Tuesday 10 May   08.00-19.00 
Wednesday 11 May   08.00-19.00
Thursday 12 May  08.00-18.00

We encourage participants to pick up their badges, conference bag and programme book on Monday evening during the welcome reception.

Who else is attending?

  Join our LinkedIn group to meet up and start discussions with other participants and join us on twitter
Join our networking app

Hotel Booking

When registering for the conference, you can also make a hotel reservation in one of the hotels selected by us for the best rate guaranteed. Payment for both hotel and registration can be combined for your convenience. However, do you like to book your hotel room at a later stage, you can do so by sending an email mentioning your registration number to AF2016(at)mci-group.com. The Conference Secretariat will inform you of the possibilities.

>> Overview conference hotels Rotterdam

TERMS AND CONDITIONS

Confirmation

Upon completion of your online registration, you will be sent a confirmation and invoice by email. The confirmation and invoice is sent to the email address provided on the registration form and will show whether we have received your payment. 

Payment

All costs referred to are in Euro (€). All payments must be made in Euro (€); no other currency will be accepted. The full registration fee has to be received before the start of the conference.

Invoice

Only digital versions of invoices will be sent to participants upon completion of the online registration. The invoice will be issued using the contact details provided on the registration form so please make sure you have provided us with the correct information.

Payment by credit card

The online registration platform is a secured site. VISA, Eurocard/MasterCard and AMEX are the only credit cards accepted. Please enter all relevant information on the registration form. Upon completion of the online registration process, you will receive a  receipt via email. Payment by credit card is highly recommended, your registration is immediately confirmed.

Payment by bank transfer

When selecting this option you will receive an invoice via email. All bank details for the conference secretariat or mentioned on the invoice. Please make sure to transfer your registration fee as soon as possible. Your registration is not confirmed without a full payment.

Cancellation of Conference registration

In the event of cancellation, written notification must be sent by email to AF2016(at)mci-group.com. The following refund conditions apply:

  • In case of cancellation before or on 15 March 2016, the registration fee will be refunded with a deduction of € 50,- as administration charge 
  • In case of cancellation after 15 March 2016 and before 15 April 2016, the registration fee will be refunded with a deduction of € 100,- as administration charge
  • The registration fee will not be refunded for cancellations received after 15 April 2016 or no-shows

All refunds will be processed after the conference.

Name changes

Name changes are possible free of charge before 3 May 2016. Name changes are only accepted for persons working for the same company replacing a registered colleague. Name change participants agree to take over all booked programme items of the originally registered participant.

In case of name change after 3 May an administration charge of € 45 euro applies. For each name change you must notify the Conference Secretariat by email to AF2016(at)mci-group.com.

Invitation letter for visa application

All delegates requiring a letter of invitation for visa application purposes may request this letter during the online registration. We will not be able to issue any letter of invitation without receiving the registration and the payment of the required registration fees. Please note that the organisers will not be able to contact or intervene with any Embassy or Consulate office on behalf of a delegate. AF2016 cannot be held responsible if your Visa is not approved and registration fees cannot be remitted.

Photographs, audio and videos

AF2016 reserves the right to photograph, audio and videotape the Conference and participants and to use such photographs, audio and videos in any internal and external communication referring to the Conference or AF2016, such as on its websites and intranet, or other publications. By registering you consent to such uses.

Data protection

By registering to this event, you agree that your personal data will be processed by AF2016 and the Conference registration office, for registration and handling purposes, and to send you information in connection to AF2016 events. If you do not submit the data indicated as ‘required’, we cannot complete your registration. You have the right to access and rectify your personal data by contacting the registration office (MCI-Amsterdam) by email to AF2016(at)mci-group.com.

Insurance and Liability Disclaimer

The Conference organiser (MCI-Amsterdam) works as an agent on behalf of AF2016. Neither the Conference organiser nor AF2016 may be held responsible for any loss, injury or damage to any property, whatever the cause may be. Liability of persons and enterprises providing means of transportation or other services, however, remains unaffected.

It is recommended that participants obtain adequate cover for travel, health and accident insurance before they depart from their countries. AF2016 and the Conference organiser as organisers cannot accept responsibility for personal injuries, or loss of, or damage to, private property belonging to the Conference participants and accompanying persons.

Should, for any reason outside the organisers' control (including but not limited to acts of terrorism, extreme weather conditions and/or industrial action) the venue or speakers change, or the Conference be cancelled, the organisers will endeavour to re-schedule, but shall not be held responsible for any costs, damages or expenses incurred by registrants. If for any reason the organisers decide to make material changes to this event, they are not responsible for airfares, hotels or other costs incurred by registrants. The participant takes part in the event, all tours and trips at their own risk. Further, the organisers may not be held liable for any costs or damages incurred resulting from acts outside of their control including but not limited to force majeure, strikes and/or public manifestations. Only written arrangements are binding. The sole legal venue is Rotterdam. Registration of a participant entails acceptance of these conditions. 

In any disputes that may arise concerning the execution or interpretation of the present General Regulations, both parties agree that they will be subject to Dutch law and that the commercial courts of Amsterdam will be competent, without prejudice to AF2016’s right to initiate proceedings under the laws and before the courts of the participant’s registered office in the event any sums are due by the participant to AF2016.

Conference Secretariat

Adaptation Futures 2016
c/o MCI Amsterdam, Schipluidenlaan 4, 1062 HE Amsterdam, the Netherlands
T +31 20 570 9600
AF2016(at)mci-group.com

HOSTS OF THE CONFERENCE