Submission of sessions


Before starting the submission of your session please read carefully the criteria, conditions below, and >> download the pdf for an extended version of the questions

Session submission

Start the online session submission >>

When submitting both a session and an abstract, the following applies: Open only one submission link at a time. After submitting  a session logout/close the window prior to starting the submission of an abstract.


  • When assessing the proposals the Practice Advisory Committee will seek for sessions that together make a programme that covers all themes and cross-cutting issues, a wide range of topics, parties, scales/levels and regions
  • Session organisers are encouraged to come up with original ideas for the session format e.g. workshop, debate, design session, serious game, use of a touch table
  • The Practice Advisory Committee is allowed to ask session organisers to merge their proposed session with other sessions  and to ask for changes such as inclusion of additional/other case studies, add presenters or change the session format 
  • Each session should fit a 1h45min time slot. If you need a double time slot, e.g. for a design session, please let us know, though this opportunity will be granted in exceptional cases only

Questions for a session proposal

Questions in the submit system which need to be filled out:

  • Organiser, facilitator/chair, rapporteur of the session
  • Partner organisation(s)
  • Theme / cross-cutting issue selection
  • Session title and objective of the session
  • Practice session, Science-practice session or Focused science session
  • Proposed case studies
  • Extended summary of the session
  • Desired results/outcomes
  • Target group: Targeted audience and to whom will your session be of interest
  • Structure of the session


Sessions should:

  • Be organised with other organisations from at least two different countries
  • Be tailored to practitioners such as policymakers from national, regional and local government, NGOs, business community and consultants
  • In case of science-practice and focused science sessions the sessions should also be tailored to scientists
  • Present case studies, best practices, lessons learned, tools etc. that are internationally applicable
  • Showcase examples or research from at least two different countries 
  • Be solution oriented


  • Only formats that are completely filled out will be taken into consideration
  • Organisers of selected sessions are required to deliver information regarding the session for the website and conference programme according to the deadlines. If not, the Steering Committee has the right to cancel the session 
  • Session organisers are supposed to arrange for all necessary budgets for chairs, moderators, presenters etc. This includes travel expenses, accommodation, and conference fee. Exceptions might be made for particular delegates (to be decided by the Steering Committee).
  • Session organisers (one main organiser to be appointed per session) can participate in the conference for free. This free registration is not transferable
  • The Organising Committee will decide on which date and time  the selected sessions will take place during the conference. Preferences for dates can be given 
  • By submitting a proposal for a session, all session organisers, presenters and chairs agree with publication of presentations and photos on the conference website. Photos may also be used for all communication materials related to the conference

Important dates 2015/2016

15 August Registration open, early bird until 15 March 2016 
4 October 23.59h GMT+1 Call for abstracts and sessions closed
End November Notification of acceptance or rejection sessions
Week of 15 December Notification of acceptance or rejection abstracts
February Publication draft programme
15 March Registration: end of early bird rate, start regular f
April Publication final programme
10-13 May Conference